How to Use a Printer Effectively for Your Small Business

This is a collaborative post 

If you run a small business, you will know how important it is that your office runs efficiently. One way that you can improve the productivity of your staff and business is to take a look at your printing habits.

Many businesses are wasting time and money by simply failing to streamline their printing processes. A few small changes can bring significant benefits to your company when it comes to efficient printing. For example, changing your printer settings to “double-sided printing” will halve the volume of paper used in your office!

Here are a few more tips from an independent supplier of digital print solutions, on how to use your printer more effectively to decrease your waste and increase productivity….

Multifunction Printers

A small business can often mean a small work space. If this is the case, then you may not be able to fit in all of the required office equipment. Multifunction Printers are an excellent option for small businesses; they include the functionality of numerous devices in a single machine to decrease the amount of space required for printing, scanning, and other document management tasks.

Mono printing

One very quick way of saving money and improving print efficiency in your workplace is by prioritising black and white printing (otherwise known as mono printing). Make this the default setting on your office printers to ensure that everyday printing costs are kept as low as possible.

Paper Waste

Paper use is a major cause of concern for many small businesses. Thoughtful paper use is an easy practice and should always be incorporated into your company policy. You can also make some effective printing changes within your workplace, such as encouraging digital copies instead of print-outs, printing double-sided, using energy -efficient printers and recycled paper. As an extra step, you could add a pop-up message to the display panel of your printer, to encourage staff to be mindful of their paper use.

Follow Me Printing

If your workforce is growing you might want to consider ‘follow me printing’. This gives users the flexibility to print jobs from the most convenient device, only when the author enters a unique code or swipes a pass card. This helps to avoid print queues, minimises abandoned prints and improves workflow. 

Assigning Print jobs and Restrictions

Assigning print jobs allows you to keep track of who is printing each print job and monitor your printing costs. You can set up your printing system to track individual employees or department activity. There are also ways to limit the amount an individual or group can print, plus enable or disable printer access to certain users.

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